Summary:
PMO encompasses Program and Project Management Offices. The PMO Coordinator / Project Executive role oversees the administration needs of projects and programs to support overall governance and effective performance management. They are responsible for supporting a common set of best practices, principles and templates for managing programs as well as tracking and reporting on Program health.
Major objectives:
To contribute to the achievement of business plan objectives and the efficiency and effectiveness of the organization by:
- Supporting the Program team in driving the organization towards:
- interpreting the strategy into targeted initiatives
- translating the initiatives into achievable programs and/or projects
- scheduling the portfolio of projects (through an overall program plan)
- coordinating information and program / project reporting
- understanding the impact of overall programs across organization business and operating models
- supporting maintenance of Program tools and methodologies.
- Coordinating PMO processes, systems/tools and ensuring governance is adhered to and that reporting is actioned by Program/Project Directors/Managers
- Coordinating PMO activities including coordination of the JIRA and Confluence site, Program Management tools, mailbox, calendar and assisting with development/delivery of Program learning and development workshops
- Assisting the Head of PMO and Head of Delivery in providing support and administrative duties for the PMO office
- Monitoring project’s progress, drafting / reviewing project progress reports and running risk / issue / action / dependency management processes in relation to the programme, project or initiative following PCCW Solutions’ methodology and best practices;
- Developing plans and managing critical paths through understanding of the inter-dependencies between workstreams;
- Managing / maintaining project assets ensuring documentation is kept up to date and facilitating effective sharing / communication;
- Providing administrative support for program meetings – e.g. taking minutes, organise and schedule meetings, preparation of materials and timely distribution;
- Identifying strategic decisions to be made by client management; facilitate the communication between all involved stakeholders
- Assisting with the enhancement, implementation and development of project, programme or portfolio management offices;
- Providing administrative support for project team, and office administration;
- Ad-hoc tasks as assigned.
- Bachelor degree, with preference for science, technology, engineering, mathematics, or business.
- Working experience of 2 or more years in project delivery either in project management or business analysis roles, preferably from Banking/ Financial Services/ Insurance or MNC’s;
- Experience in Experience working in medium to large size projects – e.g. project value greater or equal to US$1MM is desirable
- Native or near native fluency in written and verbal English, and professional fluency in Chinese (Cantonese)
- Understanding and / or experience of project management methodologies (e.g. PRINCE 2 or Agile)
- Eagerness to contribute in a team-oriented environment
- Ability to work creatively and analytically in a problem-solving environment
- Professional accreditation in project management or Agile – e.g. PRINCE 2, PMI CAPM, PMI PMP, etc.
- Period – Expect 24 months
- Team – PD, OPM, several PMs, PMO being set up, large number of BAs and SAs
- Location – Hong Kong island
- Plan – In place, being reworked in light of significant gap between what is in place and what is required.
- Governance – TBD.